6.2 Event Submissions
This information is collected prior to participation on-site at the competition, during the registration process.
6.2.1 Team Member Registration
This form is required for all team members, advisors, and chaperones planning to attend the competition on-site. Each individual will be able to enter and submit their own information using this process. This information includes name, contact information, dietary restrictions, academic information, optional resume, emergency contact information, signed forms, and a request for an invitation letter.
Download the waiver (required of all minor and adult participants)
Download the youth protection policy form (required of all adult participants, over the age of 18 years)
The registration owner will need to collect an email address for each team member to send the team member registration form. For team members that are minors, please enter the email of a parent or guardian to complete the form.
The registration owner is responsible for following up with each team member to complete this task before the deadline.
6.2.2 Team Demographics
Team demographics are collected to determine program impact on students and in educational settings. This information may also be shared with any eligible sponsors.
6.2.3 Merchandise Order
Using the RoboBoat Competition Shop, teams place an order for their team's shirts. A discount code is provided in the registration portal to receive the first five t-shirts for free. Additional shirts cost $15 each.
6.2.4 Vehicle Information
This submission documents a list of all components utilized in the system design. In cases where components were developed by the team versus purchased off the shelf, this information should be included. Additionally, if commercial off the shelf equipment were significantly modified this should be noted. Under the column marked “Specs” a web link to the manufacturer’s specifications may be provided. This standardized table will help document and track trends in component (hardware and software) usage and team metrics.
Component
Vendor
Model/Type
Specs
Custom/Purchased
Cost
Year of
Purchase
ASV Hull Form/Platform
Waterproof Connectors
Propulsion
Power System
Motor Controls
CPU
Teleoperation
Compass
Intertial Measurement Unit (IMU)
Doppler Velocity Logger (DVL)
Camera(s)
Hydrophones
Algorithms
Vision
Localization and Mapping
Autonomy
Open-Source Software
6.2.5 On-Site Requirements
Battery Safety Requirements
Teams are required to submit battery specifications, Material Safety Data Sheets (MSDS), and proper disposal procedures, sourced from the battery manufacturer for all batteries. More information can be found in Section 5.2: Safety.
Shipping Plan
Teams are required to submit a shipping plan to facilitate shipment receipt/handling at the competition hotel. Shipping guidelines can be found in Section 6.4.2: Shipping. This shipping plan must include:
Organization name
Team name
Shipping POC
Shipping POC mobile number
Shipping POC email address
Number of crates
Dimensions for each crate
Estimated shipping date
Shipping Company
Type of shipment – Air, ground, ocean
Has initial pick-up or drop off been scheduled – include date of pick-up or drop off
Is this a dangerous good shipment? If so, has a dangerous goods shipment been arranged?
Have you scheduled your outbound shipment pick-up or drop off? Provide pick-up details (date/time) for any pick-up from the hotel.
Additional information for shipment, if needed.
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