6.4 Event Expectations
6.4.1 Travel + Lodging
Teams are responsible for coordinating their own lodging and travel plans.
Lodging
RoboNation has contracted with a local hotel to provide a special rate for SUAS teams. Teams are responsible for booking their own lodging for the event.
SUAS Competition Hotel: Osage Casino Hotel 951 West 36th St NTulsa, OK 74127 (877) 246-8777
Hotel Reservation Cut-off Date: August 14, 2026 (or when the room block is full)
Booking Instructions:
Go to the hotel website: https://www.osagecasino.com
Click on the hotel icon
Click on “BOOK NOW”
Select the Tulsa location.
Enter arrival date and departure dates for your stay. (Note - rooms are available from September 13 - 19 only)
Once dates are selected, click “Have a Promo of Group Code? Enter it Now” located above the calendar.
Enter the Group Booking ID “3407487" in the Group Code box and push Update.
The room block will open and click the Book Now below the rooms’ picture you would like to book.
Fill out guest and billing information to finish the reservation.
If you need dates outside those provided, please email events@robonation.org.
Travel Considerations
VISA Process – It is recommended for international students to acquire a B-1 Visitor VISA to attend the competition. However, if the student has plans for any other activities besides the competition, they may choose to investigate other types of visas. Explore the different types of visas: travel.state.gov.
Invitation Letter – Once a team is officially registered and the registration fee is paid, they are eligible to request invitation letters. During the Team Member Registration, each team member are given the opportunity to request an invitation letter issued by RoboNation. Contact support@robonation.org with any questions.
6.4.2 Shipping
Teams are responsible for coordinating the necessary shipping to ensure arrival of vehicle and equipment. Any shipping questions can be directed to Cheri Koch at ckoch@robonation.org / 850.642.0536.
6.4.3 Event Logistics
Team Village
Each team is provided with a 6-foot table working area in a tent that includes one electrical outlet (120V 60 Hz 15A). The Team Village is a tent that resides on a grassy or paved surface. Although the covered workspace is weather resistant, teams are discouraged from leaving sensitive electronics/equipment exposed in the tent.
Teams should conduct development, maintenance, and repair of their systems in their designated area in Team Village. Batteries may be charged during the day at the Team Village but may not be left charging overnight.
Flight Line
Teams are provided with an area along the flight line n where they are able to set up their mission operations equipment. Each team will have access a 10’ x 10’ tent-covered area with a single table per tent and a 120V 60Hz 10A outlet.
Power
The United States uses a 120V 60Hz 15A electrical outlet plug. Usually three pins, two parallel blades (one wider than the other), and an offset semi-round pin. The wider blade is Neutral, the shorter blade is Hot/Line and the third pin is Ground. Teams will only get one 15A service and should not connect more load than that.
Vehicle Transportation to Flight Line
The UAS and flight line team will be transported from the pits to the flight line via flatbed trailers operated by competition staff. Teams must be able to move equipment from the pit tables to the nearby trailer, from the trailer to the flight-line tent, and back.
Open to the Public
This event is open to the public. Consider the possible attendance from future employers or sponsors.
Last updated