6.4 Event Expectations
Last updated
Last updated
Teams are responsible for coordinating their own lodging and travel plans.
RoboNation has contracted with a local hotel to provide a special rate for RoboSub teams. Teams are responsible for booking their own lodging for the event. Once available, the booking information can be found on the .
VISA Process – It is recommended for international students to acquire a B-1 Visitor VISA to attend the competition. However, if the student has plans for any other activities besides the competition, they may choose to investigate other types of visas. Explore the different types of visas: .
Invitation Letter – Once a team is officially registered and the registration fee is paid, they are eligible to request invitation letters. During the , each team member are given the opportunity to request an invitation letter issued by RoboNation. Contact with any questions.
Teams are responsible for coordinating the necessary shipping to ensure arrival of AUV and equipment. Any shipping questions can be directed to Cheri Koch at / 850.642.0536.
Optional Shipping Location: Teams may ship their equipment to the event hotel (Hilton Irvine / Orange County Airport).
Equipment Arrival: Shipments should arrive no earlier than Monday, August 4. Shipments must be picked up at the event hotel by Monday, August 11.
Equipment Outbound Pick-Up: Shipments must be shipped back no later than Monday, August 18. Outbound shipping must be picked up BEFORE the team departs to return home. RoboNation and the competition venue staff are not responsible for ensuring that team’s outbound shipment gets picked up.
Inbound Shipping
Shipments cannot arrive prior to Monday, August 4. The hotel does have a loading dock to facilitate your large containers. Schedule deliveries during weekday business hours so that management staff will be on-site to direct the shipment. Please provide the hotel’s direct phone number to the shipping company so that they can call with questions. Hilton Irvine / Orange County Airport - +1-949-833-9999.
Shipping to the Competition – Shipments should be sent to the hotel using the applicable shipping label below.
Outbound Shipping
Shipment must be picked up no later than Monday, August 20. Shipments remaining after August 20 will incur a storage fee.
Shipment must be picked up from the hotel BEFORE the team departs or shipments must be dropped off at a local shipping facility. All shipments must be pre-paid - NO EXCEPTIONS.
Local Shipping Outlets:
Accepts Dangerous Goods
7000 Barrance Parkway, Irvine, CA 92618
800-463-3339
Hazardous Shipping: LiPO Batteries
FedEx Dangerous Goods: dghotline@fedex.com, 1-800-463-3339 x81
A pick-up for a dangerous goods shipment can also be coordinated through FedEx. Team must create a label and arrange a dangerous goods pick-up. The team must ensure that a team member is present until the shipment is picked up. This must be done Monday – Friday 9:00 am – 5:00 pm. It will be very difficult if not impossible to schedule this pick-up on the weekend, so make arrangements early!!! The best way to get this shipment on its way is to drop it off at the FedEx Ship Center that accepts this type of shipment.
Shipping Labels
Each team is provided with a 10’ x 10’ working area in a tent that includes two tables / seven chairs, one electrical outlet (120V 60 Hz 15A), and a wireless internet connection. The Team Village is a tent with sidewalls that resides on a blacktop asphalt pavement surface. Although the covered workspace is weather resistant, teams are discouraged from leaving sensitive electronics/equipment exposed in the tent.
Teams should conduct development, maintenance, and repair of their systems in their designated area in Team Village. Batteries may be charged during the day at the Team Village but may not be left charging overnight.
Teams are provided with a designated area near each course where they are able to set up their equipment. This space consists of a tent-covered area with tables, power, and a hard-wired Ethernet connection.
The United States uses a 120V 60Hz 15A electrical outlet plug. Usually three pins, two parallel blades (one wider than the other), and an offset semi-round pin. The wider blade is Neutral, the shorter blade is Hot/Line and the third pin is Ground. Teams will only get one 15A service and should not connect more load than that.
This event is open to the public. Consider the possible attendance from future employers or sponsors.
